{"id":5154,"date":"2021-03-10T11:30:22","date_gmt":"2021-03-10T17:30:22","guid":{"rendered":"https:\/\/www.bemidjistate.edu\/mybsu\/?page_id=5154"},"modified":"2026-07-06T10:44:53","modified_gmt":"2026-07-06T15:44:53","slug":"supervisors","status":"publish","type":"page","link":"https:\/\/www.bemidjistate.edu\/mybsu\/finances\/employment\/supervisors\/","title":{"rendered":"Supervisors"},"content":{"rendered":"<h2>How to Post Jobs<\/h2>\n<p>Posting student employment opportunities is completed through Career Advancement. Please contact Career Advancement at (218) 755-2045 or <a href=\"mailto:career@bemidjistate.edu\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">career@bemidjistate.edu<\/a>.<\/p>\n<h2>Employment Paperwork<\/h2>\n<p>Each new hire must have a work authorization completed.<\/p>\n<ul>\n<li><a href=\"https:\/\/www.bemidjistate.edu\/mybsu\/wp-content\/uploads\/sites\/2\/2024\/10\/Student-Payroll-Authorization-Fall-Spring-Semesters-ADA.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Payroll form (fall and spring semesters)<\/a><\/li>\n<li><a href=\"https:\/\/www.bemidjistate.edu\/mybsu\/wp-content\/uploads\/sites\/2\/2024\/10\/Summer-Payroll-Authorization.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Payroll form (summer)<\/a><\/li>\n<\/ul>\n<p>Fall &amp; spring semesters:<\/p>\n<ul>\n<li>Supervisor verifies the student is eligible to work by meeting the requirements of being enrolled a minimum of 6 credits during the academic semester.<\/li>\n<li>Prior to completing the work authorization, the supervisor must email the Financial Aid Office (financialaid@bemidjistate.edu) a list of students (name and 8-digit Tech ID) they intend to hire. The Financial Aid Office will review the students&rsquo; accounts for work study eligibility to determine whether the funding source for the student&rsquo;s wages will utilize work study funds or the department&rsquo;s regular payroll budget. *The hiring department must have work study funds or regular payroll funds available in their department&rsquo;s budget prior to committing to the hire of a student worker.<\/li>\n<\/ul>\n<p>Summer semester:<\/p>\n<ul>\n<li>Supervisor verifies the student is eligible to work by meeting the requirements of being pre-registered for 6 credits for the following fall semester. An exception is made for students who are enrolled during the summer semester and will be completing a degree during the summer.<\/li>\n<\/ul>\n<p>New payroll students (including international students) will be contacted (via their institutional email) to complete new-hire documentation in person with Business Services PRIOR to beginning work. Students are not to start work until cleared for payroll and issued a timesheet. If a student has worked on campus before, they do not need to complete new-hire documentation.<\/p>\n<p>Supervisors must be familiar with and follow important <a href=\"https:\/\/www.bemidjistate.edu\/mybsu\/finances\/aid\/employment\/dates-rates-limits\/\" target=\"_blank\" rel=\"noopener noreferrer\">dates, deadlines, wage rates and hour limits<\/a> governing student employees.<\/p>\n<h3>Approving Student E-time<\/h3>\n<p>Students should have submitted their e-timesheets no later than the Wednesday after pay period end. E-timesheets are to be approved by the supervisor no later than the Thursday following pay period end.<\/p>\n<p>Stipends are not set up as e-timesheets and do not require bi-weekly supervisor approval.<\/p>\n<p>Supervisors who are unable to approve their student workers&rsquo; timesheets must assign proxy access to a state employed colleague.<\/p>\n<ul>\n<li><a href=\"https:\/\/www.bemidjistate.edu\/mybsu\/wp-content\/uploads\/sites\/2\/2019\/11\/Student_Payroll_Supervisor_Train_the_Trainer_Guide.docx\" target=\"_blank\" rel=\"noopener noreferrer\">Supervisor Timesheet Approval Instructions<\/a><\/li>\n<li><a href=\"https:\/\/www.bemidjistate.edu\/mybsu\/wp-content\/uploads\/sites\/2\/2019\/11\/Student_eTime_Supervisor_Proxy-1.docx\" target=\"_blank\" rel=\"noopener noreferrer\">Supervisor Proxy Access<\/a><\/li>\n<\/ul>\n<h2>Employment Updates and Procedures<\/h2>\n<ul>\n<li><strong>Ending Employment:<\/strong> If a student ends employment, please let the student employment office notice immediatelyvia email. Include the student&rsquo;s name, 8-digit Tech ID, and last day worked.<\/li>\n<li><strong>Employment Verification:<\/strong> Requests must be routed to the Student Payroll Office for completion.<\/li>\n<li><strong>Moving from Regular Payroll to Work-Study:<\/strong> If you are moving a student over from regular payroll to work-study or vice versa, a new work authorization must be completed.<\/li>\n<li><strong>Classification:<\/strong> Students cannot be both a student employee and state employee. PSEO students may not be employed as student workers.<\/li>\n<li><strong>Payment:<\/strong> Students are encouraged to set up direct deposit in their eServices account. If a student does not set up direct deposit, a check will be mailed to their permanent address on file with the Records Office.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>How to Post Jobs Posting student employment opportunities is completed through Career Advancement. Please contact Career Advancement at (218) 755-2045 or career@bemidjistate.edu. Employment Paperwork Each new hire must have a work authorization completed. Payroll form (fall and spring semesters) Payroll form (summer) Fall &amp; spring semesters: Supervisor verifies the student is eligible to work by [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":102,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-5154","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/5154","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/comments?post=5154"}],"version-history":[{"count":9,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/5154\/revisions"}],"predecessor-version":[{"id":7161,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/5154\/revisions\/7161"}],"up":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/102"}],"wp:attachment":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/media?parent=5154"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}