How to Post Jobs

Posting student employment opportunities is completed through Career Advancement. Please contact Career Advancement at (218) 755-2045 or career@bemidjistate.edu.

Employment Paperwork

Each new hire must have a work authorization completed.

Fall & spring semesters:

  • Supervisor verifies the student is eligible to work by meeting the requirements of being enrolled a minimum of 6 credits during the academic semester.
  • Prior to completing the work authorization, the supervisor must email the Financial Aid Office (financialaid@bemidjistate.edu) a list of students (name and 8-digit Tech ID) they intend to hire. The Financial Aid Office will review the students’ accounts for work study eligibility to determine whether the funding source for the student’s wages will utilize work study funds or the department’s regular payroll budget. *The hiring department must have work study funds or regular payroll funds available in their department’s budget prior to committing to the hire of a student worker.

Summer semester:

  • Supervisor verifies the student is eligible to work by meeting the requirements of being pre-registered for 6 credits for the following fall semester. An exception is made for students who are enrolled during the summer semester and will be completing a degree during the summer.

New payroll students (including international students) will be contacted (via their institutional email) to complete new-hire documentation in person with Business Services PRIOR to beginning work. Students are not to start work until cleared for payroll and issued a timesheet. If a student has worked on campus before, they do not need to complete new-hire documentation.

Supervisors must be familiar with and follow important dates, deadlines, wage rates and hour limits governing student employees.

Approving Student E-time

Students should have submitted their e-timesheets no later than the Wednesday after pay period end. E-timesheets are to be approved by the supervisor no later than the Thursday following pay period end.

Stipends are not set up as e-timesheets and do not require bi-weekly supervisor approval.

Supervisors who are unable to approve their student workers’ timesheets must assign proxy access to a state employed colleague.

Employment Updates and Procedures

  • Ending Employment: If a student ends employment, please let the student employment office notice immediatelyvia email. Include the student’s name, 8-digit Tech ID, and last day worked.
  • Employment Verification: Requests must be routed to the Student Payroll Office for completion.
  • Moving from Regular Payroll to Work-Study: If you are moving a student over from regular payroll to work-study or vice versa, a new work authorization must be completed.
  • Classification: Students cannot be both a student employee and state employee. PSEO students may not be employed as student workers.
  • Payment: Students are encouraged to set up direct deposit in their eServices account. If a student does not set up direct deposit, a check will be mailed to their permanent address on file with the Records Office.